Steps to Take if Your IRCC Application is Delayed or Stuck in Backlog

Immigrating to Canada can be a long journey, and sometimes Immigration, Refugees and Citizenship Canada (IRCC) applications take longer than expected. Whether you applied for permanent residence, a work permit, or a study permit, unexpected processing delays can cause stress and uncertainty. The good news is that there are proactive steps you can take if your application is delayed or appears stuck in a backlog.

Why Do IRCC Applications Get Delayed?

Before taking action, it’s important to understand why delays happen. Common reasons include:

  • High application volumes: Periods of high demand, such as after new policy announcements, create backlogs.
  • Incomplete applications: Missing documents or unclear information may slow down review.
  • Security and background checks: These can take additional time depending on your history and country of origin.
  • Global events: Crises, staffing shortages, or health emergencies may impact timelines.

Step 1: Check Processing Times

IRCC provides an online tool to estimate processing times. Compare your wait time against the posted averages to see if your case is truly delayed.

Step 2: Use Your Online IRCC Account

If you applied online, log into your IRCC account to track updates. Sometimes, status changes are posted there before you receive an official email.

Step 3: Submit a Web Form Inquiry

If your application has passed the standard processing time, you can submit an IRCC web form to ask about your file. Be clear and concise, providing your application number and any supporting details.

Step 4: Request GCMS Notes

Global Case Management System (GCMS) notes are detailed records of your application’s progress. They can show whether your file is waiting for review, undergoing background checks, or flagged for additional documents. Ordering GCMS notes can provide valuable insights.

Step 5: Contact Your Member of Parliament (MP)

As a Canadian resident, you have the right to ask your local MP for assistance. MPs can submit a formal inquiry to IRCC on your behalf, which sometimes speeds up responses.

Step 7: Stay Patient and Prepared

While waiting, make sure your contact information is up to date with IRCC. Keep copies of all communications and avoid submitting duplicate applications, as this can create further delays.

IRCC backlogs can be frustrating, but applicants are not powerless. By tracking timelines, submitting inquiries, and escalating appropriately, you can regain clarity and improve your chances of moving your application forward. Staying informed and proactive is key to navigating Canada’s immigration system successfully.

FAQs

How Long Should I Wait Before Contacting IRCC About a Delay?

You should wait until your application has passed the posted average processing time. At that point, you can submit a web form inquiry.

What Are GCMS Notes, And How do I Request Them?

GCMS notes are detailed records of your application within IRCC’s system. You can request them through an Access to Information and Privacy (ATIP) request if you are in Canada or through a representative if you are abroad.

Can Contacting my MP Speed up my IRCC Application?

While MPs cannot directly change IRCC timelines, their inquiries may prompt faster responses or clarification on your application status.